ECCCSC Meeting Minutes for February 6th

 Elk City Community Center Steering Committee Meeting Minutes
 February 6, 2023 
Forest Service Conference Room 

Meeting called to order by Adam Geyer at 5:05 pm. Members present were Adam Geyer, Sheena Geyer, Sue Phillips, Lamar Johnson, Heather Kestner, Mike Edmonson and Greg Coon. Three guests were present. 

Minutes from previous meeting were emailed to committee members and approved prior to the meeting to allow for the posting of minutes. 

Committee guidelines/rules were discussed, it was agreed that it would be beneficial to start forming some guidelines that may rollover if an actual board and bylaws were developed in the future, as the formation of a 501c3 would require them. It had been previously discussed to refer to alternate nominees from the committee selection process should a current committee member resign their position.

 The final survey was gone over with a few additions discussed. Because a name is required on the survey to limit one per person, that needs to be indicated on the mailed out survey. It is already present on the online survey. There will be only one sent to each household/PO box with additional forms available online or via email. Mike presented adding a seasonal/year round section for additional data gathering and it was approved. The letter that will accompany the survey was also gone over with a few additions needed. Guest Laurie brought up using a QR code on the letter to link to the online blog/survey which will make it much easier for people to access the online survey. The locations of the local dropboxes for the surveys will need to be added to the letter, as will the blog and facebook page. 

The information from the voter roll was discussed, there are many people on the voter roll who are not on the tax rolls, though some are either moved or passed away. These will be filtered out with the remaining added to the mailing list. 

A PO Box was secured by Greg, number is 515. One person will be assigned to check the mail so that all incoming surveys stay together. 

A new facebook page and blog were created by Sheena to help with community outreach and to serve as record keeping should the project move forward. The facebook page will hopefully need limited monitoring and primarily be a link to the blog. A new Gmail was created for the committee as well so that the blog and google docs can be accessed through that account rather than Sheena’s personal email account.

 The above changes to the letter and survey will be done and approved by the committee via email by 2/17, printed and prepared for the next meeting on 2/27 where we will assemble for mailing. Mike motioned to end the meeting, seconded by Sue, meeting adjourned at 5:50pm.

 Next Meeting: February 27th at 5pm 

Meeting minutes prepared by Sheena Geyer, Secretary

Comments

Post a Comment

Popular posts from this blog

ECCCSC Meeting Minutes for November 28, 2022

Elk City Community Center Steering Committee Meeting Minutes November 28, 2022 5pm Forest Service Conference Room Meeting called to order by Adam Geyer at 5:02pm. Members present were Adam Geyer, Heather Kestner, Lamar Johnson, Mike Edmonson, Sheena Geyer and Sue Phillips. Absent was Greg Coon. Minutes from previous meeting were read, motion to accept by Heather, second by Sue. It was brought up that Elk City has a unique identity and we should work toward incorporating that identity into the Community Center should one be built.  The draft survey questionnaire was gone over and will be revised with two additions: secured storage to amenities and annual fundraising to funding section. There was discussion on how we can reach outside of the community to individuals that may want to support a community center here in Elk City, may look at putting some information in the Idaho County Freepress. Mailing options for the survey were discussed, there will probably be at least 600 surveys ...
Read more

ECCCSC Meeting Minutes April 24th, 2023

Elk City Community Center Steering Committee  Meeting Minutes   April 24, 2023  Elk City Elementary    Meeting called to order by Adam Geyer at 5:02 pm. Members present were Adam Geyer, Sheena Geyer, Sue Phillips, Heather Kestner, Mike Edmonson and Greg Coon. Absent was Lamar Johnson.    Two meetings were held previously with no minutes necessary, one on February 27th to assemble survey envelopes and one on April 3rd to input paper surveys into an online spreadsheet.    Meeting called primarily to discuss results of the survey. There were 532 surveys mailed out with 88 responses. It was decided that in the cases where two names were on the returned survey, it would be counted as two results considering there were also couples who sent their surveys in separately and it was initially unclear that it would be one survey per individual and not household. These numbers represent those only being counted as one result and does not include the one ...
Read more